soton.ac.uk, as data

For articles you need to add the accepted manuscriptFor REF this must be done within 3 months of acceptanceIf you don’t know the open access status set it to unknownOnce all mandatory fields are completed save for validation –If you can’t see save for validation double check all internal people’s current affiliation is linked and mandatory fields are completedOnce saved for validation you will not be able to make changes until the record has been validatedIf you still need to work on your record save as ‘Entry in progress’ this is the draft status, records stay here until you push them on to be validatedWhen you save 'for validation' your record enters a queue for review. It does not go to any other system such as webpages until it passes this review.You will not be able to edit the record during this timeOur team will check each record to ensure compliance with publisher policies to ensure we can use the file version you have uploaded. They will add any embargos or licenses to the file.If there is something missing or wrong with your record the team will email you and save the record as entry in progress, if will not be looked at again until you respond to the email or update the record and save if for validation again.They may change the access restrictions to your file based on publisher requirementsWhen a publisher doesn’t specify a license the team will add the University Accepted Manuscript license to appropriate files so end users know how they can use your workThe team check the record in order of last modified date. They aim to validate records as soon as possible and within 2 weeks but it depends on volume, so sometimes it may take longer, for example during REF benchmarking or holiday periods.